IT Completion Letter for HND Admission: Sample and What to Check

Quick summary:

An IT completion letter is a letter from the company where you did your one-year industrial training, on its letterhead, confirming that you trained there, your start and end dates, your department and your role. It is signed by your supervisor or HR and often stamped. Most Nigerian polytechnics ask for it, together with your ND result, when you apply or register for HND. Ask for it in your last week of IT, check every detail, and keep scanned copies.

After ND, most polytechnic students do a year of industrial training (IT) before HND. When you apply for HND, the school wants proof of that year. The usual proof is an IT completion letter from the company.

Students often find out they need it only when the HND form asks for it, and by then their supervisor has moved or the company is slow to reply. This guide explains what the letter should say, gives a sample, and lists what to check.

Why polytechnics ask for it

HND programmes are built on the idea that you have worked in your field after ND. Most polytechnics ask for evidence of at least one year of post-ND work experience, and the IT completion letter is the usual evidence. Some schools also ask for your IT logbook or an assessment form.

The exact rule differs by school and sometimes by department. Read your polytechnic's HND admission notice and do what it says.

What the letter should include

1. The company's letterhead, with its address and phone number or email
2. The date the letter was written
3. Addressed to "The Admissions Officer" or "To Whom It May Concern", or to your polytechnic if your school asks for that
4. Your full name, exactly as it appears on your ND result
5. Your polytechnic and course
6. Start and end dates of your IT
7. The department you worked in and a line on the work you did
8. A comment on your conduct, if the company is willing
9. Signature, name and title of your supervisor or the HR officer
10. The company stamp, if they have one

Sample IT completion letter

You can show this to your supervisor or HR as a guide. The company should write it on its own letterhead in its own words.

[Company letterhead]

[Date]

The Admissions Officer
[Name of Polytechnic]
[Address]

Dear Sir/Madam,

LETTER OF COMPLETION OF INDUSTRIAL TRAINING: [YOUR FULL NAME]

This is to confirm that [Your Full Name], a National Diploma (ND) graduate of the Department of [Course], [Name of Polytechnic], completed industrial training with [Company Name] from [start date] to [end date].

During this period, [he/she/they] worked in our [Department Name] department, where [his/her/their] duties included [two or three main tasks, for example: installing and testing electrical wiring, fault finding on distribution boards and maintaining solar inverter systems].

[He/She/They] was punctual, hardworking and showed good conduct throughout the training.

Please accept this letter as evidence of [his/her/their] industrial training with us.

Yours faithfully,

[Signature and stamp]

[Name]
[Title, for example Head, Human Resources or Engineering Supervisor]

What to check before you leave the company

• Your name is spelled exactly as on your ND result and other documents.
• The dates cover the full period your school asks for. If the letter shows ten months, the school may ask questions.
• It is signed and stamped. An unsigned letter is often rejected.
• The company details are real and reachable. Some schools call the company to confirm.
• You have copies. Scan it, email it to yourself, and keep the original flat in a file.

If you cannot get the letter

• The company closed or your supervisor left: ask HR or another senior staff member who knew your work. Bring your logbook to show what you did.
• The company is slow: ask early, give them a written draft (like the sample above), and follow up politely in person.
• You changed companies during the year: get a letter from each company, covering the dates you were there.

In each case, tell your polytechnic's IT unit or admissions office early. They have seen these problems before and may accept other evidence.

Other documents HND admission usually asks for

Every school is different, but these come up often:

• ND result or statement of result (and later the certificate)
• IT completion letter and sometimes your IT logbook
• O'level results
• Birth certificate or age declaration
• Passport photographs

Check the full list in your school's admission notice.

Frequently asked questions

Is the IT completion letter the same as the acceptance letter?

No. The acceptance letter is from the start of IT, confirming the company will take you. See IT acceptance letter sample. The completion letter is from the end, confirming you finished.

Can I write the letter myself?

You can give the company a draft to save them time, but they must print it on their letterhead, sign it and stamp it. Never sign or stamp it yourself.

Do I need the IT report for HND admission?

Usually the letter and logbook are what admission asks for, while the IT report is assessed by your department. Some schools ask for all three. See how to write an IT report.

I worked for a year but not as an IT student. Will that count?

Some polytechnics accept a letter showing work experience in your field. Ask the admissions office before you apply.

More on the one-year IT

See one-year IT for ND students for the full year: placement, logbook, supervisor visits and the report.